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Advanced Message Functions |
Q: How do I use Spell Check?
A: To use the spell check feature:
1. Click the Spell Check
button when you have finished writing your message.
2. The Spell Check
interface will be displayed.
3. Click on a misspelled word, as indicated in
red underlined text.
4. A list of possible correct spellings will appear in
the Suggestions box in the lower left corner.
5. Click on the correct
spelling, and notice that the word appears in the change to box in the lower
right corner.
6. Click the Change button, and the new word will replace the
red misspelled one in your message.
7. Continue, repeating the steps above
for each red underlined word until all are corrected.
8. Click the Done
button, and you will be returned to your message in the Write Mail interface.
Q: How do I Insert an Image into my
email?
A: To place a picture in your email
message:
1. Place the cursor where you want the image to appear and
click once.
2. Click the Insert Image icon.
3. A dialog box will open
with the following controls:
- Picture Source/Browse: Either type the path
and filename of your picture or click browse to select it from your hard drive
or network.
- Alternate Text: The text that appears when the message is
viewed in an environment that can't display the picture.
- Alignment:
Select from the dropdown menu to control the positioning of the picture.
-
Border thickness: You can place a border around your picture. Enter the width
in pixels.
- Horizontal Spacing: In pixels, the amount of space on either
side of the picture.
- Vertical Spacing: In pixels, the amount of space
above and below the picture.
Q: How do I
create my Signature?
A: The Signature Option offers
an opportunity for you to create a customized email 'signature' that will be
displayed at the bottom of the messages you send. Typically, business people
will include their business-card information there. Personal signatures may
include favorite quotations or jokes in addition to contact information.
Using the Rich Text Editor, you can also add colors, change typefaces, and
even add graphics from the collection found under the smiley face on the Rich
Text panel.
Q: How do I Add a Signature to
my Email?
A: Click the Add Signature icon. If you
have not created a custom signature, your name will appear at the bottom of
your email message. If you have created a custom signature, it will appear at
the bottom of your email message.
Q: How do
I Attach a File?
A: How to attach a file to be
delivered with your email message:
1. Click the Attachments button,
located at the lower left corner of the Write Mail interface.
2. Click the
Browse button to open a dialog box, where you can select a file to be
attached.
3. Browse for the file, click on the filename to select it, then
click the dialog box's Open button.
4. The dialog box will close, and the
path/filename will appear in the Attachments interface.
5. Click the Attach
File button to upload the file to your email service (depending on the size of
the file and the speed of your Internet connection, this process may take a few
seconds or several minutes).
6. The Attachments interface will change,
adding a third step and a small Message Attachments window, where the file name
and size appears.
7. You may remove the file by selecting the filename and
clicking the Delete button, if you wish.
8. Repeat the previous Browse and
Attach File steps to add additional files, if appropriate.
9. Click the
Done button when all file attachments are uploaded.
10. The Attachments
interface will close, returning you to the Write Mail interface.
11.
Attached files will appear in a small Message Attachments window at the bottom
of the Write Mail interface.
12. When you've finished preparing the message
click the Send button to send both the message and the attached file.
NOTE: Be considerate of your recipients. Don't send large attachments to people
who have slow Internet connections unless they're aware of the file's purpose
and are willing to deal with the download time.
NOTE: Computer viruses
are often transmitted as email attachments. Be especially cautious when you
receive an attachment from someone you don't know (don't open the attachment),
and be equally considerate of people to whom you send attachments. It's a good
practice to list the filename and explain the purpose of any attachment you
send them.
Q: How do I Translate a
Message?
A: To translate a message:
1.
Click on the Write Mail icon to open the message composer.
2. Write and
address your email as you would normally, taking the following hints into
consideration when writing a message to be translated:
- Use short simple
sentences
- Avoid slang or colloquialisms
- Avoid acronyms (unless
universally familiar) and obscure terms
- Do NOT include any HTML tags (the
translator will fail)
- If your signature has a URL/hyperlink in it, be
sure to remove it before you send the message.
- Bottom line: Keep it
simple.
3. Select a language translation choice from the dropdown menu.
4. Click the Send Mail button to send your message.
Note: A copy of
your original message in the original language is also included.
Q: How do I Use the Virtual Keyboard?
A: To use the Virtual Keyboard:
1. Click the Universal
Virtual Keyboard (UVK) icon.
2. The composer window will reload and a small
window will open and display a keyboard image.
3. Select the language of
your choice from the Language dropdown menu.
4. The keys on the keyboard
will change to display the new language selection.
5. There are two ways to
type with this keyboard:
a. Click on the keyboard image keys with your
mouse.
b. Type with your regular keyboard (it has been temporarily remapped
to work with the new language).
6. When you're finished typing, close the
Universal Virtual Keyboard window, and send your message as usual.
Note: Clicking the "English hint" checkbox places red-colored English-language
keyboard characters alongside the other language's characters on the keyboard.
It's handy when you're using an English-language keyboard to type in another
language.
Q: How do I Change my 'Reply To'
Address?
A: To change your 'Reply To' address:
1. Type the email address you wish to be displayed in the From: field on
your email messages. (Not necessary unless you want it to be different from the
email address that goes with this account.)
2. Click the Set Preferences
button to implement your decision.
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